Skip to Main Content
Nilgosc


Template Letters

NILGOSC has created template letters for employers to use when they are contacting their staff regarding Automatic Enrolment and Automatic Re-Enrolment.  The tables below list each letter type and outlines when each letter should be used.  Employers can make any changes they feel are necessary, however the text in blue is required by law.

Amendments made on 6th August 2015 removed the requirement to provide active members with automatic enrolment information and simplified the information that must be given to staff.

Template Letters from 1 April 2015 - Automatic Enrolment

Letter Type

Who the letter should be issued to

Letter B

To be issued to eligible jobholders who are being automatically enrolled into NILGOSC under the automatic enrolment rules.                                                                                         

Letter C

To be issued to existing non-eligible jobholders and entitled workers who, on the employer’s staging date, are not members of NILGOSC, have a contract of employment for 3 months or more and are entitled to opt to join NILGOSC under the automatic enrolment rules.

Letter D

To be issued to workers who, after commencement of employment, and after the employer’s ‘staging date’, become a non-eligible jobholder or an entitled worker for the first time, are not members of the LGPS (NI) and have a contract of employment for 3 months or more.

Letter E

To be issued to workers who, after commencement of employment, and after the employer’s ‘staging date’, opt to join the LGPS (NI) under the automatic enrolment rules.

Letter F

To be sent to employees ‘contractually enrolled’ into NILGOSC

Letter G

To be sent to employees enrolled into the LGPS (NI) when their initial contract of employment, of less than 3 months, is extended to 3 months or more

Letter L

To be sent to employees who opt to join NILGOSC during the postponement or transitional delay periods

Letter P

To be issued to workers who have a contract of employment for less than 3 months (but see paragraph 46 re casual employees) for whom the employer wishes to postpone the automatic enrolment duties.

Letter T

To be issued to existing eligible jobholders who, on the employer’s ‘staging date’, are not contributing to NILGOSC, and the employer has decided to apply the transitional delay period.

Letter U

To be issued to those to whom the transitional delay was applied but who cannot be enrolled on 1st October 2017 as they have opted out more than 12 months before 1st October 2017.

Letter Z

To be issued to those to whom the transitional delay was applied and who are eligible jobholders on 1st October 2017, and are now to be automatically enrolled into NILGOSC under the automatic enrolment rules.

 

Template Letters 2017 - Automatic Re-Enrolment

Letter Type

Who the letter should be issued to

Letter V

To be issued to eligible jobholders who, on the employer’s ‘staging date’, are not contributing to NILGOSC because they had opted out of the Scheme more than 12 months prior to the ‘staging date’                                                                        

Letter W

To be issued to eligible jobholders who are not being automatically re-enrolled into NILGOSC under the automatic enrolment rules as the employer has choose not to because one of the exemptions applies.

Letter X

To be issued to eligible jobholders who are being automatically re- enrolled into NILGOSC under the automatic enrolment rules. (Also to be used if the employer has chosen to automatically re-enrol those to whom the exemptions apply.)

Letter Y

To be issued to active members who on the employer’s re-enrolement date are members of the 50/50 section and will therefore be moved back to the Main Section of the Scheme.